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SUPABASE_URL and SUPABASE_ANON_KEY, then follow the steps in SETUP.md to create the database table, storage bucket and your admin user.
Staff Login
Sign in to manage rentals, drivers, fleet and compliance.
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Galaxy Truck Rentals
Operations overview
What needs attention today across rentals, fleet, tracking and driver compliance.
Today’s movements—Loading scheduleCompliance review—Loading documentsTracking issues—Loading trackersFleet documents—Loading vehicle records
Today & upcoming
Pickup, drop-off and rental activity over the next seven days.
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Compliance attention
Expired, due, missing-expiry and unverified documents.
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Tracking attention
Unmatched trackers and vehicles not reporting live data.
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Fleet document review
Registration and insurance that are missing or due within 30 days.
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Hire Enquiries & Rental Submissions
0 fleet updates to check
Rental and hire submissions
Submitted
Type
Customer / Driver
Mobile
Email
Truck / Rego
Location / Hire Dates
Damage / Fleet
No forms were submitted in the selected date range.
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People
Drivers
Employees and subcontractors, linked to licence and compliance records.
Driver records
Driver
Type
Contact
Licence
Expiry
Status
Actions
No drivers found.
Showing 0 drivers
Vehicles
Fleet
Search a rego to see the vehicle, current driver and pickup details.
Fleet vehicle records
Rego
Vehicle
Current driver
Pickup
Registration
Insurance
Status
Actions
No vehicles found.
Showing 0 vehicles
Fleet control centre
Operations
Availability, reservations, maintenance, damage, costs and controlled vehicle access in one place.
Dispatcher accessYou can coordinate reservations, maintenance, damage and assignment-bound QR access. Financial reports and costs remain administrator-only.
Available now—Not loadedActive reservations—Held, confirmed or in useService attention—Due soon or overdueOpen damage—Cases not closed or rejectedOpen work orders—Draft through on holdCritical review—Source records needing action
Items needing attention
Correct the related driver, vehicle or rental record and the item will leave this list automatically.
0 items
Open Operations to load the review queue.
System activity
A simple health check for recent portal and connection activity.
Not checked
Delayed actions—Waiting longer than expected
Connection issues—During the last 24 hours
Updates in progress—Current background activity
Calendar attention—Events needing another attempt
SMS attention—Messages needing review
Reminder attention—Reminder runs needing review
Last checked—Melbourne time
No health check has run.
Fleet availability snapshot
Current driver, downtime and the next planned block for each vehicle.
Fleet availability snapshot
Vehicle
Fleet status
Current driver
Current block
Next block
No vehicles match this view.
Check a booking window
Availability is verified again inside the reservation transaction to prevent double-booking.
Choose a valid start and end time.
Reservations
Upcoming and recently completed bookings, loaded in bounded pages.
Vehicle reservations
Reservation
Vehicle
Driver
Booking window
Route / purpose
Status
Actions
No reservations match this view.
Showing 0 reservations
Service due
Date and odometer plans that are overdue, due soon or not yet baselined.
Open Maintenance to load service plans.
Maintenance rules
Downtime is reserved in the shared availability ledger.
Active rentals must be completed before maintenance starts.
A work order needs a current scheduled window before it enters progress.
Completing a linked service work order updates odometer history and the next due point.
Work-order evidence is available only when the order is linked to a damage case.
Maintenance work orders
Draft, scheduled, in-progress and recently completed vehicle work.
Maintenance work orders
Work order
Vehicle
Schedule
Vendor / cost
Priority
Status
Actions
No work orders match this view.
Showing 0 work orders
Private evidenceIncident photos, quotes, invoices and claim documents are stored privately. Viewing uses short-lived links and revocation retains the audit trail.
Damage & claim cases
Incident triage, repair progress, claim references and retained evidence.
Vehicle damage and claim cases
Case
Vehicle / incident
Classification
Claim
Status
Actions
No damage cases match this view.
Showing 0 cases
Fleet reports
Administrator-only cost and utilisation summaries. Load only the report you need.
Choose a report to load. No report data is loaded automatically.
Vehicle QR access
Issue revocable bearer access and bind it to an assignment whenever possible.
Routing onlyQR resolution verifies the vehicle and the authorised destination without changing fleet records.
Open Reports & access to load active QR metadata.
Vehicle costs
Administrator-only incurred costs. Corrections use a reasoned void; records are never deleted.
Recent vehicle costs
Date
Vehicle
Type
Vendor / invoice
Total
Status
Actions
No costs recorded.
Showing 0 costs
Vehicle tracking
Live tracking
See each vehicle’s latest location, movement and odometer reading.
Online now—Reporting within 10 minutesMoving—Vehicles currently above 0 km/hMatched to fleet—Connected by registrationNot matched—Tracker names needing rego review
Tracking data has not been loaded.
Vehicle matchingLink any tracker that is missing a vehicle, or correct a match without changing the original WixTrac record.
Vehicle tracking and fleet matches
Rego / tracker
Driver name
Vehicle match
Connection
Last update
Speed / ignition
Odometer
Location
Actions
No tracked vehicles found.
Showing 0 trackers
30-day alerts
Driver compliance
Licence, medical, police check, history and right-to-work records.
Private evidenceUploaded files stay in private storage. Medical certificates and passports are visible only to administrators; every evidence replacement creates a retained version.
0 expired0 due soon0 missing expiry0 unverified0 missing licence0 current
Driver compliance records
Driver
Document
Number
Expiry
Days
Evidence
Verification
Actions
No compliance records match this view.
Showing 0 records
Reminder preview settings
Configure the reminder audience and review exactly what would be sent.
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Dry-run safety lockThis screen always saves dry-run mode and the preview button never sends SMS.
No preview has been run in this session.
Recent preview runs
No preview runs recorded.
Administrator recipients
Add verified Australian mobiles for the dry-run audience. No message is sent from this screen.
No administrator recipients configured.
Schedule
Calendar
Pickup, drop-off, maintenance and compliance events.
Live schedule
Galaxy Truck Rentals calendar
Read, add and update events without leaving the staff portal.
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Australia/Melbourne · Google sync connected
MonTueWedThuFriSatSun
Stay in the portal: select a day to read its schedule, press Add to create an event, or select an event to open and edit it here. Saved changes are queued for the connected Google Calendar.
Galaxy Truck RentalsStaff Portal
Staff